CONSTITUTION
SEPTEMBER 2009
GENERAL
1. The Association
shall be called “The Winchester and District Badminton Association” which shall
be subject to the rules and regulations of Badminton
England.
2. Membership of
the W. & D.B.A. shall be open to clubs in Winchester and District who, having
made application, shall be considered for election at a General Meeting.
Elected clubs shall affiliate to the Winchester & District and the Hampshire
Badminton Associations.
3. The objects of
the W. & D.B.A. shall be to organise and control the League Competitions and
Tournaments and to advise, assist and generally promote the interests of the
game in the Winchester District.
The word “Association”
used subsequently shall mean “The Winchester and District Badminton
Association”.
GOVERNMENT
4. The Officers of
the Association shall consist of the Chairman, Hon. Association Secretary, Hon.
Treasurer, Hon. League Secretary and Hon. Tournament Secretary and shall be
elected annually at each Annual General Meeting.
5. The Management
of the Association shall be vested in the General Committee consisting of the
Officers of the Association together with a maximum of four other persons to be
elected annually at each Annual General Meeting.
6. The General
Committee shall have power to appoint the Tournament Handicapping and the Match
Selection Committees and any additional Sub-Committees as may be desirable and
to fill any office falling vacant during its year of office. It may also co-opt
additional members at its discretion.
7. The General
Committee shall meet as occasion requires and, through the Hon. Treasurer, be
solely responsible for all aspects of the Association’s finances. Four members
of the General Committee shall be a quorum.
8. The Hon.
Association Secretary shall be responsible for taking minutes of the proceedings
at all General Meetings and at Meetings of the General Committee. He or she
shall circulate to member clubs the notice calling a General Meeting together
with the Agenda for that meeting and, when appropriate, the minutes of the
preceding General Meeting/s.
9. The Financial
Year shall end on the 30th June.
10. The Hon.
Treasurer shall receive all affiliation fees, tournament fees and other monies
due to the Association and make all payments, subject to the control of the
General Committee, and keep the accounts of the Association, presenting a
Balance Sheet and Accounts, both duly examined, to the Annual General Meeting of
the Association.
11. The Association
affiliation fee shall be decided annually at the Annual General Meeting. This
and all other affiliation and registration fees shall be paid to the Hon.
Treasurer before the 14th October in each year.
GENERAL MEETINGS
12. The Annual
General Meeting of the Association shall be held in the month of September for
the purpose of receiving reports from the Officers of the Association, receiving
and adopting the audited Balance Sheet and Accounts for the Financial Year ended
the 30th June, for general business including the election of
Officers of the Association, the members of the General Committee and new member
Clubs of the Association, for confirming the League Structure and for confirming
the Tournament programme for the ensuing season. The Annual General Meeting
shall be followed by a meeting of the Fixtures Secretaries of the member Clubs
of the Association.
13. An
Extraordinary General Meeting may be called at any time by the General Committee
or upon the written application of at least five member Clubs, such an
application stating the purpose for which such a meeting is to be called. No
other business shall be conducted at an Extraordinary General Meeting.
14. The purpose of
any General Meeting shall be set out in the Notice convening the meeting which
shall be sent at least fourteen days prior to the date of the meeting. Any Club
wishing to submit an item for inclusion on the agenda must do so in writing to
the Hon. Secretary at least four weeks before the earliest date.
15. Any person
being a member of a Club affiliated to the Association is entitled to attend and
take part in any General Meeting but each member Club is entitled to only one
vote.
16. Except in the
case of proposed amendments to the Constitution, decisions at General Meetings
shall be taken on a simple majority vote. To change, add to or delete rules in
the Association’s Constitution ten member Clubs shall be a quorum for the
meeting and approval of the proposal shall require a two thirds majority of the
votes cast. The Chairman shall not vote at any General Meeting unless the
voting is equal when he shall have a casting vote.
17. The minutes of
all General Meetings, having been circulated with the Notice calling the next
succeeding Annual General Meeting, shall be agreed as a correct record, or
amended as necessary only in respect of their accuracy, and signed by the
Chairman of the meeting. Matters arising from these minutes may then be
discussed but decisions taken may not be further debated under this heading.
18. The Agenda for
the Annual General Meeting shall conclude with an item “Any other business” but
matters of Association Policy or amendments to the Constitution may not be
raised under this heading.
AMENDMENTS TO THE CONSTITUTION
19. Changes,
additions or deletions of Rules in the Association’s Constitution may be made
only at an Annual General Meeting or at an Extraordinary General Meeting called
for that purpose.
20. A member Club
desirous of proposing an amendment to the Constitution shall obtain the
agreement of another member Club to second such a proposition and then advise
the Hon. Association Secretary, in writing, the details of the proposed
amendment. The Notice calling the meeting shall state in full the proposed
amendment, the names of the member Clubs proposing and seconding the amendment
and, in the case of an Extraordinary General Meeting, the member Clubs
requisitioning such a meeting.
PRESIDENT AND VICE PRESIDENTS
21. The Association
may elect at an annual General Meeting a President in recognition of outstanding
services to the community at large, badminton in general or the Association in
particular. The President shall be invited to all General Meetings, tournaments
and social functions of the Association and shall be entitled to attend free of
charge but shall not be entitled to serve on any Committee or Sub-Committee so
long as he or she remains President.
22. The Association
may elect at an Annual General Meeting Vice Presidents in recognition of
outstanding services to badminton in general or the Association in particular.
All Vice Presidents shall be invited to all General Meetings, tournaments and
social functions of the Association but shall not be entitled to serve on any
Committee or Sub-Committee so long as they remain Vice Presidents.
DISSOLUTION OF THE LEAGUE
23. If at an annual
General Meeting a resolution is passed calling for the dissolution of the
League, the Association Secretary shall immediately convene a Extraordinary
General Meeting of the League to be held not less than one month thereafter to
discuss and vote on the resolution.
24. If at the
Extraordinary General Meeting the resolution is carried by at least two-thirds
of the member Clubs the General Committee shall thereupon or at a date specified
in the resolution proceed to realise the assets of the League and discharge all
debts and liabilities of the League.
25.
After discharging all debts and liabilities of the League, the remaining assets
shall be donated to the
Hampshire Badminton Association Ltd
for the development of junior badminton.
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